Privacy Policy

Who is responsible

Tekniikkatie is responsible for the personal information handled for website enquiries and recruitment. Contact us using the details below for privacy questions or requests.

Information you provide

For enquiries, we collect your name, email address, message and, if supplied, phone number. A demo or product access request may also include the product you are interested in and information you choose to include about your organisation.

For applications, we collect your name, email address, CV and any phone number, cover letter or professional links you provide. We may also retain relevant correspondence and interview notes. Please provide only information relevant to your enquiry or the role; avoid identity documents, health information or other sensitive details.

Required fields are needed to handle the request. Phone numbers and other optional details can be left out. We collect recruitment information primarily from you; collecting information from other sources requires the appropriate permission or other basis under Finnish law.

Why we use it

We use enquiry information to answer questions, discuss services and follow up on the matter you contacted us about. Our legitimate interest is handling business communications. Where you request steps towards a contract with you personally, processing may instead be necessary for those steps.

We use application information to assess suitability for a role and communicate about recruitment. This is based on steps towards an employment contract at your request and, where applicable, our legitimate interest in administering recruitment. Recruitment data must also meet the necessity requirements of Finnish working-life privacy law. Keeping an application for unrelated future openings would require a separate arrangement and, where required, your consent.

Necessary records may be retained to meet legal obligations or establish, exercise or defend legal claims. Submitting a form is not consent to marketing, and the site does not make hiring decisions automatically.

Where submissions go

The forms are configured to send messages through Resend to a Tekniikkatie email inbox. Applications include the uploaded files as email attachments. The website application does not store submissions in a separate database; copies can remain with the email delivery service and in the receiving mailbox.

Access should be limited to the people responsible for the enquiry or recruitment, and service providers supporting delivery, hosting and email under appropriate arrangements. We do not use form submissions to build advertising audiences. The receiving email provider and website host must be identified before launch.

Processing outside the EEA

Resend describes processing in the United States and transfer safeguards in its Data Processing Addendum. The actual account agreement and provider arrangements must be checked before launch. Any access from outside the European Economic Area, including by people handling enquiries or recruitment, must also be assessed.

Where an international transfer takes place, an applicable legal mechanism is needed, such as an adequacy decision or standard contractual clauses with any necessary additional safeguards. Contact us for information about the safeguards applicable to your data once the service arrangements are confirmed.

Proposed retention periods

Enquiries: delete routine enquiry correspondence within 12 months of the last meaningful contact, unless it becomes part of an ongoing customer relationship or specific records are needed for a legal obligation or claim. Customer and accounting records have separate retention requirements.

Unsuccessful applications: delete the application and attachments within six months of the recruitment decision. For an open application with no active process, use six months from receipt. Any necessary record retained for a legal claim should be limited to what is needed, with the reason and review date recorded. Retention for future recruitment must be agreed separately.

These are proposed limits for Tekniikkatie’s copies, not deletion functions implemented by this website. Mailbox copies, provider copies, trash and backup recovery periods must be included in the operational deletion process. Provider retention and recovery periods remain to be confirmed.

Visiting the website

The current website code includes no analytics or advertising trackers, and does not set cookies for those purposes. Fonts and product previews are served as part of the site. Hosting services may process technical request information, such as IP addresses, for delivery and security; the provider, purposes and retention must be confirmed for deployment.

Links to social networks and product websites open external services with their own privacy practices. This notice covers this company website, not the processing carried out inside those products. If tracking tools are added, this notice and any required consent controls must be updated before they run.

Your rights and questions

You can ask for access to your personal data and correction of inaccurate information. Depending on the circumstances, you can request deletion, restriction or portability, and object to processing based on legitimate interests. Where processing relies on consent, you can withdraw it without affecting earlier lawful processing.

Email us to make a request. We may need proportionate information to verify your identity. We respond without undue delay and normally within one month; if an extension is permitted and needed, we explain why. These rights have legal conditions and exceptions.

You can also complain to Finland’s Office of the Data Protection Ombudsman or your competent supervisory authority. The links below explain how to contact the Finnish authority and the relevant service provider.

Further information

• Office of the Data Protection Ombudsman
• Resend Data Processing Addendum